Sponsorship and Vendor Information

Breakin’ Up Winter is supported by event registration revenue, event sponsors and vendors, and NOTSBA membership dues. If you think you might be interested in marketing your company, products and services to our registered guests (200 acoustic musicians), here’s some information that may help you decide. 

VENDOR OPPORTUNITIESSPONSORSHIPPATRONAGE

We Have Three Types of Vendor Spaces

We hold BUW events in two buildings at Cedars of Lebanon State Park: the Assembly Hall and Cedar Forest Lodge. Both buildings experience steady foot traffic, but each vendor space has its own set of benefits.

FLYER WITH FLOOR PLANS, SPACE DIMENSIONS AND MORE… 2019 BUW Sponsorship Promo Sheet

The Assembly Hall | $125 Fri-Sat

One table reserved for Spring Fed Records in 2020; three tables remain

The Assembly Hall is where NOTSBA holds the majority of its workshops and other programs. Please check out the slideshow above for a look at the area.

For $125, you’ll have a 6-foot table with two chairs near the main entrance to the Hall. We have room for up to three 2-table vendors. You may bring a second person to help you keep your table manned. We provide complimentary registration for you both and you may stay in bunks in the Group Lodge at no extra charge. If you need a second table, it’s just $25 more.

The Assembly Hall is an excellent location for book and CD sales. Note that this area is intended to be conversation-free during presentations, so we will ask for your cooperation. There are constant breaks in the program, however, so folks browse your collection of goods throughout the day. Past vendors report very good sales here.

If you think you’d prefer to be in a less-restrictive space, you might consider setting up in the Cedar Forest Lodge.

The Cedar Forest Lodge

There is an all-weekend jam at the Cedar Forest Lodge across the street from the Assembly Hall. We can comfortably fit two vendors in open rooms on opposite ends of the building.

These two vendor spaces work extremely well for instrument vendors. One area —the Fireplace Room — features a sturdy handcrafted display case and the other — the Side Hall — though not well lit, has room for several tables. Please take a minute to view the brief slideshows below to visually view the available space:

The Fireplace Room | $250 Fri-Sat

Fireplace Room reserved by Nashville Banjo Company in 2020

The Fireplace Room (approx.23’x16′) is where you want to be if you’re a stringed instrument vendor. You’ll find excellent light, a 13.5’x2’x41″ handcrafted cedar display case, plus two 6-foot tables in a space tailor-made for showing off your vast acoustic instrument collection. You’ll be located next to our jam hall where you’ll see plenty of foot traffic and interested buyers. Lockable storage nearby. You can bring someone to help you mind the store; we’ll throw in a couple of bunks for the weekend as well so you don’t have to drive home at night. Set up early on Friday morning and tear down late Saturday evening.

The Side Hall | $150 Fri-Sat

The Side Hall (approx 16’x6′) is another outstanding spot for a stringed instrument vendor. Your location next to our jam hall will be hopping with pickers all day and evening. Though the area is not very well lit, a couple well-placed lamps will be enough to conduct business. You’ll have two to three 6-foot tables; you can easily display 8-9 acoustic instruments in this space. You’ll have immediate access to lockable storage. And you can bring someone to help you mind the store; we’ll throw in a couple of bunks for the weekend as well so you don’t have to drive home at night. Set up early on Friday morning and tear down late Saturday evening.

Sponsor: $100 Donation

  • Company name featured on NOTSBA.org website
  • Company name featured on BUW printed program
  • Complimentary registration for two (meals extra)
  • Company thanked during opening remarks on Friday and Saturday
  • Company thanked before concerts on Friday and Saturday
  • Company brochure presented at event

Patron: $500 Donation

  • Company logo featured onstage throughout event (donor supplied)
  • Company name and logo featured on NOTSBA.org website
  • Company name and logo featured on BUW printed program
  • Complimentary registration for all employess (meals extra)
  • Company thanked during opening remarks on Friday and Saturday
  • Company thanked before concerts on Friday and Saturday
  • Company brochure presented at event

Want to be a Vendor, Sponsor or Donor for BUW 2019?

If you think you might like to support our event as a Vendor, Sponsor or Donor, please contact Susie Coleman using the following contact form. Susie will contact you regarding your level of participation and can bill you via PayPal once you make a final decision.

 

 

Thank you for your continuing support!

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